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Registration Policies
Course Registration
There are two ways to register for courses. If
you are enrolled in a program, you must meet with
your academic advisor to select courses and complete
a registration form. If you are
not enrolled in a program, you may register by
contacting the Registrar’s Office at (207) 454-1013
or email vashby@wccc.me.edu.
Transcript Requests
In order to comply with the Family Rights and Privacy Act all requests for
transcripts must be made in writing to the Registrar’s Office. There is a
$3 charge for official transcripts and $10 charge for on demand transcript
requests. All financial obligations must be met with the college before a
transcript may be released. Transcript request forms may be obtained by
clicking here and faxing to 454-1092.
Veterans Benefits
The Registrar Counselor is also the VA Certifying
official for Veterans Benefits. WCCC is an approved
institution of training for Veterans and their
dependants. If you believe that you are eligible
for VA benefits, contact the VA Regional Office
at 1-888-442-4551 or visit their website at www.gibill.va.gov.
If you have additional questions concerning VA
certification or need appropriate VA forms, contact
Anne Donahue at (207) 454-1034 or adonahue@wccc.me.edu
Academic Advising
Every WCCC student enrolled in a degree program is assigned an academic advisor
who assists in course selection and offers general information concerning the
students academic life. Each semester, during a designated pre-registration
period, students are required to meet with their advisors and register for the next
semester. Students are encouraged to see their advisor as often as necessary to
make certain they are taking courses that are appropriate to their academic and
career plans. The name of the academic advisor is printed at the top of the
student’s schedule every semester. Students are responsible for their own academic
progress. Descriptions of specific courses are in this catalog; additional copies
may be obtained in the Student Services Office.
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Add/Drop Policies and Procedures for Catalog Courses
Students should consult with their Academic Advisors before making any changes in their
schedule of courses. Also, students should realize that dropping a course may have an
adverse effect on financial aid (veterans, social security, grants and scholarships,
etc.). The Financial Aid Director should be consulted before a course is dropped.
Students may add or drop subjects only during the first two weeks of each semester.
If a course is dropped and another is added, there will be no financial penalty.
After the add/drop period, until mid-semester, students may drop (but may not add)
a subject without academic penalty and receive a withdrew passing (WP) or withdrew
failing (WF) notation. That notation will appear on an individual’s permanent transcript,
but will not be included in the accumulative grade point average. Students dropping
any subject after mid-semester will have a grade of "F" recorded and included in the
grade point average. The Add/Drop form may be obtained from the Registrar’s Office.
The completed form requires the signature of the student’s advisor and appropriate
faculty. The form must be returned to the Registrar’s Office.
Alternative Ways to Earn Credit
Transfer Credit
Students may transfer credits earned at other accredited colleges to WCCC prior to
the beginning of the program, providing that the credits applied for have been earned
within the past 10 years. WCCC is the final judge regarding acceptance of transfer
credits. Appropriate forms may be obtained from either the Admissions Office or
Registrar’s Office. The responsibility rests with students to furnish the Registrar’s
Office with (1) an official copy of each college transcript and (2) a copy of the
catalog from each college at which courses were taken if the college is not located
in Maine. Every effort will be made to issue transfer credit prior to the beginning
of classes. Courses with grades of "C" or better that are judged by WCCC to be
equivalent in nature and content to the college’s course offerings will be transferred.
However, examinations may be required to show competency of subject material.
Transferred course grades will appear on the WCCC transcript but will not be used in
computing students’ WCCC grade point averages. A student must earn a minimum of 35% of
his/her certificate, diploma, or degree credits in residence and these credits must be
earned within 5 years of the date of application for graduation. When a decision regarding
transferability of credits is unacceptable, the student may appeal, in writing, to the
Vice President/Academic Dean. Students desiring to transfer credits earned at WCCC to
another post secondary institution can expect to be evaluated on an individual basis
by that institution. Approval for the transfer of credits from WCCC to another college
rests with the receiving institution.
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Portfolio Assessment
Credit for portfolio assessment offers enrolled students the opportunity to demonstrate
learning gained through relevant life experiences and apply this learning toward a Degree.
In this procedure, students develop an extensive portfolio that is assessed under the
direction of the Vice President/Academic Dean’s Office, appropriate faculty members and,
in some cases, outside resource persons from business and industry. Applicable credits
will be assigned to the student’s degree program. The Portfolio includes four major
sections:
- An amplified resume,
- A narrative summary of relevant work and learning experiences,
- A listing of the skills, knowledge and competencies for which WCCC
credit is desired, and
- All appropriate and official documentation that is available.
If a student wishes to pursue the portfolio Assessment procedures,
he/she should meet with her/his Academic Advisor. Once the Portfolio has been produced,
a meeting with an appropriate evaluation team will be arranged to review the portfolio
and how it reflects the outcomes of a catalog course.
The final step involves a review of the Evaluation Team’s recommendations by the Vice
President/Academic Dean. If credit for the Portfolio is granted, the College courses
that correspond to this credit will be waived. The transcript will note a "P" and the
credit will be posted on the student’s transcript. Please see page 14, recording fee
for portfolio assessment for associated charges.
Directed/Independent Study Policy
Directed/Independent Study-the taking of a catalog course under the supervision of an
instructor outside of a regularly scheduled class-is available to students at WCCC
under certain circumstances. A student within 15 semester hours of graduation in a
one-year program or within 30 semester hours of graduation in a two-year program,
with an accumulative G.P.A. of 2.0 or more may be eligible for a maximum of 6 semester
hours in an approved directed study or studies.
A directed study may be approved for a matriculated student when it is evident that
the courses(s) will not be offered as part of the regular semester schedule, resulting
in a postponement of completion of the student’s program, which would ordinarily be
completed in that term. A directed study may also be approved if the directed study
conflicts with the schedule in another program requirement. In rare circumstances,
students who do not meet these eligibility requirements may apply in writing for a
directed study to the Academic Dean. In addition, applicants for a directed study
must either meet the prerequisite(s) of the course for which they apply or obtain
the instructor’s permission to take a Directed Study.
A directed study form and contract must be completed and approved prior to registration
for the directed study; copies of all written materials used for evaluation purposes must
be submitted with a final grade report to the Registrar. Permission for directed study
is granted at the discretion of the instructor and the Academic Dean. A 50% surcharge
will be assessed per credit hour for directed study courses.
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Credit by Exam
Selected courses may be challenged by students with permission of the instructor.
Students who want to “test out” of a course must be formally registered for the course.
The examination required shall be comparable to the final examination that is used
to test all students. The minimum level of competency that is acceptable to
successfully challenge a content area or an academic discipline is determined by
the Academic Dean in cooperation with the instructor.
Credit for College Level Examination Program (CLEP) General Examination may be granted.
Decisions regarding the granting of credit will be based on minimum acceptance scores
in each area and the applicability of the areas to program requirements. Students who
successfully complete the requirements to challenge a course will be given a passing
"P" grade for the course, which will be posted on the transcript. The credit will not
be computed in the grade point average. Students who do not meet the challenge standards
will be required to complete the full course of instruction. Challenge exams must be
taken prior to the end of the add/drop period at the beginning of the course.
Final determinations concerning approval of credit by examination will be made by the
Academic Dean. Students who desire credit by examination should contact the Vice
President/Academic Dean’s office. Please refer to page 11, Credit by Examination Fee
for associated charges.
Auditing a Course
An auditor is a student who meets course prerequisites and attends a class to acquire
knowledge, but not to earn credits or a grade. Audited courses do not count toward
completing degree, diploma or certificate requirements. An auditor may not change
his/her status after the second class meeting. Auditors must attend classes regularly,
do assigned reading and participate in discussions, but they are excused from
examinations. Auditors are admitted to a course on a space available basis, contingent
upon the approval of the Vice President/Academic Dean. Students who audit courses
pay regular tuition and related fees.
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Directed/Independent Study Policy
Directed/Independent Study-the taking of a catalog course under the supervision of an
instructor outside of a regularly scheduled class-is available to students at WCCC
under certain circumstances. A student within 15 semester hours of graduation in a one-
year program or within 30 semester hours of graduation in a two-year program, with an
accumulative G.P.A. of 2.0 or more may be eligible for a maximum of 6 semester hours
in an approved directed study or studies.
A directed study may be approved for a matriculated student when it is evident that the
courses(s) will not be offered as part of the regular semester schedule, resulting in
a postponement of completion of the student’s program, which would ordinarily be
completed in that term. A directed study may also be approved if the directed study
conflicts in the schedule with another program requirement. In rare circumstances,
students who do not meet these eligibility requirements may apply in writing for a
directed study to the Academic Dean.
In addition, applicants for a directed study
must either meet the prerequisite(s) of the course for which they apply or obtain
the instructor’s permission to take a Directed Study. A directed study form and
contract must be completed and approved prior to registration for the directed study;
copies of all written materials used for evaluation purposes must be submitted
with a final grade report to the Registrar. Permission for directed study is granted
at the discretion of the instructor and the Academic Dean. A 50% surcharge will be
assessed per credit hour for directed study courses.
Credit by Exam
Selected courses may be challenged by students with permission of the instructor.
Students who want to “test out” of a course must be formally registered for the
course. The examination required shall be comparable to the final examination that
is used to test all students. The minimum level of competency that is acceptable to
successfully challenge a content area or an academic discipline is determined by
the Academic Dean in cooperation with the instructor. Credit for College Level
Examination Program (CLEP) General Examination may be granted. Decisions regarding
the granting of credit will be based on minimum acceptance scores in each area and
the applicability of the areas to program requirements.
Students who successfully complete the requirements to challenge a course will be
given a passing "P" grade for the course, which will be posted on the transcript.
The credit will not be computed in the grade point average. Students who do not
meet the challenge standards will be required to complete the full course of
instruction. Challenge exams must be taken prior to the end of the add/drop
period at the beginning of the course. Final determinations concerning approval
of credit by examination will be made by the Academic Dean. Students who desire
credit by examination should contact the Vice President/Academic Dean’s office.
Please refer to page 11, Credit by Examination Fee for associated charges.
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Cancellations
Class Cancellations
As in the past, a decision to delay or cancel day classes will be announced on
WQDY, WCRQ and Channel 2 prior to 6:30 a.m. Decisions on evening classes will
be made prior to 3:00 p.m. As a matter of policy, classes will rarely be canceled.
If the driving is difficult, it is most likely that the start of school will be
postponed until 9:30 a.m. This delay will allow students and staff time to wait
for road conditions to improve. In these instances, only the 8:00 a.m. and/or
9:00 a.m. classes will be canceled. The day will start with the 9:30 a.m. or
10:00 a.m. class. If classes are not canceled, students, faculty and staff are
expected to make every attempt to hold classes as scheduled.
In all cases, students and employees are urged to exercise every discretion in
deciding whether or not to drive to campus. Safety is paramount. However, students
who feel they cannot attend class are nevertheless responsible for any work they miss.
Your instructor will inform you of any work you need to make up. If your instructor
feels it is necessary to cancel class, he or she will post some arrangement to make
up the missed work on the bulletin board outside the Student Services offices or
notify you in class. If you do attend class, please drive safely and don’t forget your seatbelt!
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